Office of Grants Management
policies and Procedures for Research and Other Sponsored Activities

ABOUT THIS MANUAL

PURPOSE

The purpose of this Manual is to provide assistance and guidance to faculty and staff who are involved in the preparation of proposals to and in the administration of awards received from external sponsors. This Manual:
  • Defines the responsibilities of principal investigators/project directors for the preparation, review, management and reporting requirements of sponsored programs;
  • Emphasizes the necessity for uniform and consistent financial accountability and documentation in proposal budgets;
  • Defines the Health Science Center's criteria for acceptance of sponsored program awards;
  • Discusses the various regulatory compliance requirements commensurate with the acceptance of sponsored program funding.
    • Throughout the Manual references to other Health Science Center policies and procedures relevant to the academic and research conduct of investigators and others involved in sponsored programs proposals and administration are cited. All persons should be familiar with the Regent's Rules and Regulations , the Handbook of Operating Procedures , and any other policy guidelines that have been issued by the University of Texas System or the Health Science Center in general.

    REVISIONS

    As chapters or sections are updated, added, or deleted, the Office of Grants Management will announce revisions to the Manual on its listserv. (To be added to the listserv please contact Grants Management at gm@uthscsa.edu.) New or revised sections will also be identified in the Table of Contents. Suggestions for revisions and corrections may be sent to gm@uthscsa.edu.

    CONSISTENCY WITH OTHER HEALTH SCIENCE CENTER ISSUANCES

    While this Manual is a compilation of the various Health Science Center policies related to research and other sponsored activities and should be used by those involved in the administration of sponsored activities, any specific differences between the policies cited in this Manual and the Health Science Center Handbook of Operating Procedures shall be resolved in favor of the Handbook of Operating Procedures .

    TERMS USED INTERCHANGEABLY IN THIS DOCUMENT

    Throughout this document there are many terms or acronyms which are used interchangeably but convey the same meaning. A partial listing of these is as follows:
    Principal Investigator/Project Director * PI/PD * Principal Investigator * Investigator * PI

    Indirect Costs * Facilities and Administrative Costs * IDC * F&A * Overhead

    * Appendix A contains a listing of acronyms commonly used when referring to federal programs and sponsored programs administration.

    USEFUL ICONS

    Icons have been placed throughout this Manual to highlight key information. The key to these icons is as follows: 1 Important Policy or Procedure
    !  Example
    2   Form
    * Appendix

    CONTACT INFORMATION

    Office of Grants Management
    The University of Texas Health Science Center at San Antonio
    7703 Floyd Curl Drive
    San Antonio TX 78284-7828
    Telephone 210.567.2340 * Fax 210.567.2344
    E-mail: gm@uthscsa.edu * Website: http://www.uthscsa.edu/ogm/