The University of Texas Health
Science Center at San Antonio
Policies and Procedures
for
Research and Other Sponsored Activities
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Table of Contents
About This Manual
1. Overview of Research and Other Sponsored Activities

1.1. Sponsored Activities at UTHSCSA

1.2. What is a Sponsored Activity

1.3. Roles and Responsibilities

1.4. Who Can Be a Principal Investigator/Project Director

1.5. Required Educational Programs for Authorized Signatories on Sponsored Program Agreements This section has been eliminated and is no longer required.

1.6. Office of Grants Management

2. Pre-Proposal Activities

2.1. Finding Sources of Project Funding

2.2. Student Support and Fellowships

2.3. Limited Proposal Submissions

2.4. Institutional Grant Programs

3. Proposal Development and Costing

3.1. Types of Proposals

3.2. General Information Required on Proposals

3.3. General Format

3.4. Budget Development

3.5. Budget and Cost Guidelines

3.6. Cost-Sharing

3.7. Budgeting for Industry-Supported Clinical Trials

4. Proposal Review, Approval, and Processing

4.1. Review and Approval Responsibilities

4.2. Certificate of Proposal

4.3. Other Pre-Submission Approvals and Requirements

4.4. Proposal Review

4.5. Protection of Proposal Information

4.6. Mailing the Proposal

4.7. Site Visits

4.8. Pre-Award Audits

4.9. Unfunded Proposals

5. Award Acceptance and Account Establishment

5.1. Types of Awards

5.2. Signature Authority

5.3. Account Establishment

5.4. Advance Accounts

6. Financial Management of Awards

6.1. Allowable Direct Costs

6.2. Determining the Allowability, Allocability, and Reasonableness of Costs

6.3. Rebudgeting

6.4. Carryforward of Funds

6.5. Transfers of Costs

6.6. Effort Reporting

6.7. Accounting for Program Income

6.8. Accounting for Cost Sharing

6.9. Billing and Financial Reporting

7. Non-Financial Management of Awards

7.1. Post-Award Changes and Approvals

7.2. Purchasing Outside Services

7.3. Other Award Management Considerations

7.4. Reporting Responsibility

7.5. Record Retention

7.6. Transfer of Investigators to Other Institutions

8. Other Awards and Agreements

8.1. Industry Sponsored Agreements

8.2. Agreements With Foreign Sponsors

8.3. Clinical Drug and Investigational Studies

8.4. Testing Agreements

8.5. Equipment Loan Agreements

8.6. Material Transfer Agreements

8.7. Intergovernmental Personnel Act Agreements

8.8. Clinical Services Agreements

9. Research Regulation

9.1. Human Subjects

9.2. Animal Subjects

9.3. Recombinant DNA Research and Biohazards

9.4. Radiation Safety

9.5. Chemical Carcinogens and Toxic Chemicals

9.6. Financial Conflict of Interest

9.7. Misconduct in Science

9.8. Research Activities Performed by Outside Organizations

9.9. Indirect Cost Recovery

9.10 Committee Information

APPENDICES

A. Acronyms Used in Sponsored Projects Administration

B. GM Staffing Assignments

C. General Information Required on Proposals

D. Sample Proposal Cover Page

E. Proposal Budgeting Information Table

F. Guidance for Calculation of Salaries of Personnel With VA Appointments

G. Certificate of Proposal

H. Instructions for Completing Certificate of Proposal

I. Direct Cost Guidelines

J. Access to and Retention of Research Data

K. Sample Sponsored Research Agreement

L. Sample Clinical Study Agreement

M. Statement of Significant Financial Interest