Office of Clinical Research (OCR)

UT System Wide Agreement

If you are utilizing an external IRB for the first time, contact the OCR staff prior to submitting (210-567-8555 or


15 UT campuses signed an IRB Reciprocity Agreement that may allow the IRB from one campus to review and approve a research study for all the campuses participating in the study.

  • Available sites in San Antonio are limited to: UTHSCSA, University Health System (UHS), other UT system institutions

Instructions for submission:

  • Stage 1
  • Stage 2
    • Submit to the IRB of record for approval through the Overall PI (include signed Form K-2 and consent form (with local contact info/HIPAA) provided/reviewed by OCR staff)
  • Stage 3
    • Provide IRB approval letter
    • Provide IRB approved Informed Consent document(s) with local contact info/HIPAA
    • Submit all forms to assigned OCR analyst
  • Stage 4
    • An institutional activation letter from each participating site (i.e. UTHSCSA, UHS) is required prior to initiating your research.



  Form Instructions MS Word/ PDF

Required Forms for Initial Submission


Institutional Research Application for non-clinical trials

Note: If this study is a clinical trial, do not download/complete this form. Complete and submit the Institutional Clinical Trial Research Application received from the CTO office instead. CTO Portal
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Form K-2 - Intent to Rely Form

*Required pdf for PC
  Inst-M - Personnel Form *Required doc for PC

Form A - Signature Assurance Sheet


How to digitally sign Adobe forms

pdf for PC
  Protocol *Required  
  Consent Form with local contact info/HIPAA *Required
Informed consent document should be submitted with local contact info/HIPAA information provided here.

Submit as applicable - Submit these forms if applicable to your research

  Form CC - Investigator Brochure    

Form Inst-F - Investigational Drug Information Record Form

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  Form J - HIPAA Waiver of Authorization If the IRB of record does not provide, use the HSC Form J  
  Form O - Drug or Biologic Being Tested in Research   doc for PC
  Form P - Use of an Investigational Device in Research   doc for PC
  Form Inst-H - Local Investigator FDA-Sponsor Form   doc for PC

Form L-1 - Find a Study Recruitment Website

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  Form Q - Use of Radiation in Human Research Studies   doc for PC
  Form Q-1 - Gene Transfer Therapy in Human Research Studies   doc for PC
  Form X - Protocol Related Conflict of Interest   doc for PC
  Form Inst-J - Request for Approval Research involving Child Protective Services   doc for PC
  Form Inst-G - Pharmacy LOU   doc for PC

Request for Modification to External IRB Study - Submit if applicable

  Request for Modification to External IRB Studies for Local UTHSCSA Approval This form should be submitted if a modification is requested. doc for PC

Forms should be submitted as attachments in an e-mail to