Office of Clinical Research (OCR)

Greater Plains Collaborative IRB

If you are utilizing an external IRB for the first time, contact the OCR staff prior to submitting (210-567-8555 or


The following institutions have signed an IRB Reciprocity Agreement that may allow the IRB from one site to review and approve a research study for all sites participating in the study:

  • University of Texas Health Science Center at San Antonio
  • Medical College of Wisconsin


  • University of Kansas Medical Center
  • University of Nebraska Medical Center
  • The Children’s Mercy Hospital
  • University of Minnesota
  • University of Wisconsin-Madison
  • Marshfield Clinic Research Foundation, A Division of Marshfield Clinic
  • University of Texas Southwestern Medical Center
  • University of Iowa
  • Studies must be reviewed and approved by the GPC governance body to be eligible to use the GPC process
  • Available sites in San Antonio are limited to: UTHSCSA, University Health System (UHS)

Instructions for submission:

  • Stage 1
  • Stage 2
    • Submit to the IRB of record for approval through the Coordinating Center (include signed Reliance Checklist and consent form with local contact info/HIPAA provided/reviewed by OCR staff)
  • Stage 3
    • Provide IRB approval letter
    • Provide IRB approved Informed Consent document(s) with local contact info/HIPAA
    • Submit all forms to the assigned OCR analyst
  • Stage 4
    • An institutional activation letter from each participating site (i.e. UTHSCSA, UHS) is required prior to initiating your research.


  Form Instructions MS Word/ PDF

Required Forms for Initial Submission


Institutional Research Application for non-clinical trials

Note: If this study is a clinical trial, do not download/complete this form. Complete and submit the Institutional Clinical Trial Research Application received from the CTO office instead. CTO Portal
doc for PC
  Inst-M - Personnel Form *Required doc for PC

Form A - Signature Assurance Sheet


How to digitally sign Adobe forms

pdf for PC
  Delegation Log *Required pdf for PC
  Protocol *Required  
  Consent Form with local contact info/HIPAA *Required
Informed consent document should be submitted with local contact info/HIPAA information provided here.

Submit as applicable - Submit these forms if applicable to your research

  Form CC - Investigator Brochure    

Form Inst-F - Investigational Drug Information Record Form

  doc for PC
  Form J - HIPAA Waiver of Authorization If the IRB of record does not provide, use the HSC Form J  
  Form O - Drug or Biologic Being Tested in Research   doc for PC
  Form P - Use of an Investigational Device in Research   doc for PC
  Form Inst-H - Local Investigator FDA-Sponsor Form   doc for PC

Form L-1 - Find a Study Recruitment Website

  doc for PC
  Form Q - Use of Radiation in Human Research Studies   doc for PC
  Form Q-1 - Gene Transfer Therapy in Human Research Studies   doc for PC
  Form X - Protocol Related Conflict of Interest   doc for PC
  Form Inst-J - Request for Approval Research involving Child Protective Services   doc for PC
  Form Inst-G - Pharmacy LOU   doc for PC

Request for Modification to External IRB Study - Submit if applicable

  Request for Modification to External IRB Studies for Local UTHSCSA Approval This form should be submitted if a modification is requested. doc for PC

Forms should be submitted as attachments in an e-mail to