Information on Clinical Trial Billing

       

Clinical Trial Billing Requirements

EFFECTIVE JULY 1, 2009!
The new Office of Clinical Research Clinical Trial Billing policy requires investigators to construct billing grids and provide certain information to the relevant billing offices.   

TRAINING NOW AVAILABLE!

• The Clinical Trial Billing Rules ONLINE course is now available in the Knowledge Center.  This training is required for all personnel who are engaged in human subjects research at the Health Science Center, but should also be taken by any personnel who play a role in billing for services provided to study participants.  The handouts for this course are included in the table below, or you can access them here. Questions? Contact Kay Perry at perryk3@uthscsa.edu
  
  
• The online course Applying the Billing Rules to Budgeting for Clinical Trials training is now available in the Knowledge Center. Fundamentals of budgeting based on the billing rules - for questions contact Che Kelly at che@uthscsa.edu
  
  
• Advanced Financial Management for Clinical Trials – Register for the 4 part series held in the traditional classroom setting through the Knowledge Center. Courses cover Estimating Costs, Enhanced Template Training, Budget Development and Negotiation, Tracking and Reconciling Clinical Trial Finances. Contact Leo Nosser at Nosser@uthscsa.edu for more details.

 

 

Clinical Trial Billing

Office of Clinical Research	UT Medicine Forms/Information
OCR Policy on CT Billing, April 2009 (.pdf)	Instructions for UT Medicine Forms and Scheduling UT Medicine Appointments (.pdf)
Billing Grid Workbook (.xlsx) | (97-2003 Format .xls) (IDEAL FOR FEDERALLY-FUNDED STUDIES) Teams do not need to revise any existing grids that were based on this template.	UT Medicine  Clinical Trial Study Information Form (.pdf) UT Medicine Clinical Trial Study Information Form (.doc) (Word 97-2003 format) (for those who only have Acrobat Reader and want to save the completed form)
ENHANCED Billing Grid and Cost Estimator System (.xlsx) | (97-2003 Format .xls) (THIS ENHANCED VERSION IS IDEAL FOR USE WITH INDUSTRY- SPONSORED BUDGETING)   NOTE: Basic templates are created for studies with 20 visits and 20 procedures. If more than 20 are needed, contact Leo Nosser 567-2527 to customize template to ensure integrity of linked sheets.	Instructions on How to Use the Clinical Trial Study Information to UT Medicine Form (.pdf)
	UT Medicine Research Study Patient Enrollment Form (.doc)
	UT MEDICINE RESEARCH BILLING UTMSAResearchBilling@uthscsa.edu
Additional Helpful Information Billing Applicability of Rules Table (pdf) Summary of Billing Rules (pdf) References (pdf) Budgeting Budgeting Clinical Trials Handout (pdf) Record Retention Summary Handout (pdf) Personnel Costing Handout (pdf) Notice:  IRB Fees Increases to $2,500 effective August 1, 2009 (.pdf) References (pdf)	HELPFUL LINKS
	UHS RESEARCH OFFICE http://www.universityhealthsystem.com/ Research/Research_Department_Home.htm

 

If you need further guidance and information, do not hesitate to contact

• Kay Perry (567-0452; perryk3@uthscsa.edu),
• Ché Kelly (567-0653; che@uthscsa.edu),
• Pam Sabrsula (567-1338; Sabrsula@uthscsa.edu), or
• Leo Nosser (567-2527; Nosser@uthscsa.edu). 
• We make house calls! 

 

Read the Frequently Asked Questions!

 

REFERENCES:

• HOP 7.7.1 Budgeting and Billing for Clinical Services Provided as Part of Research Involving Human Subjects

• Centers for Medicare and Medicaid Services Clinical Trial Policies (www.cms.hhs.gov/ClinicalTrialPolicies)

 

OCR Guidance for Management of Clinical Trials

A Practical Guide Focusing on the Multi-Departmental Roles and Resource Management